SelectSuite for Higher Educationadmin2015-07-27T17:52:08+00:00
SelectSuite for Higher Education standardizes and simplifies your hiring practices, increasing the efficiency of your organization by automating your talent management activities, including such specialized functions as faculty recruiting and search committee management.
More than 700 institutions of Higher Education trust PeopleAdmin to reduce the cost, time, and risk associated with a wide array of Human Resource processes, from recruitment strategy and talent acquisition to developing and retaining valued employees.
Every organization needs reports – one kind of data mapped to another kind, with extraneous information filtered out and relevant information arranged in ways that make it simple to see the insights, patterns and trends you’re looking for.
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“PeopleAdmin is simply the best talent management solution available for higher education.”
Heather Murray - Assoc. Dir. of HR, Gonzaga University
The Perfect Solution.
“PeopleAdmin’s commitment and expertise is reflected in their unique product offering.”
Bev Das - Director, HRIS Villanova University
Public Colleges & Universities
Private Colleges & Universities
2,500+ Faculty & Staff Members
500 – 2,499 Faculty & Staff Members
1 – 499 Faculty & Staff Members
PeopleAdmin is the solution overwhelmingly chosen to solve the most complex faculty hiring challenges, facilitating faculty adoption without compromising your staff hiring process. Engage in a secure, collaborative committee process that ensures the best candidates are given a chance to shine. Attract and hire world-class faculty to bolster your organization’s pursuit of its mission.
Search Committees and Reference Letter Collection
Create search committees, select committee members and designate a chairperson.
Allow committee members to add comments and rank candidates on customized evaluative criteria such as quality of experience and teaching philosophy.
Automatically calculate ranking results.
Portfolio materials are submitted electronically, so committee members can view all documents anywhere, anytime.
Submit and review confidential reference letters.
Maintaining a qualified pool of applicants for frequently filled or adjunct positions is an ongoing challenge for many organizations. PeopleAdmin makes this process easier and more effective for hiring managers and applicants alike.
Maintain a qualified pool of applicants for adjunct faculty positions.
Enable potential candidates to monitor and refresh their applications online.
When a position becomes available, hiring managers simply begin the selection process.
Reporting & Compliance
Every organization needs reports – one kind of data mapped to another kind, with extraneous information filtered out and relevant information arranged in ways that make it simple to see the insights, patterns and trends you’re looking for. But most reporting solutions are hard – manually digging for data to enter into a spreadsheet, or working with a complicated, hard-to-use system, or sometimes, needing special database expertise to export, merge and manipulate the data into a comprehensive and digestible format. Yet, making decisions without data is just a guess. Gaining valuable insight from the reports is the goal. But how do you get there in an efficient, painless way?
Easier Reporting, Better Insights
ReportBuilder is an easy-to-use, scalable reporting functionality in PeopleAdmin SelectSuite that empowers new insights for HR departments. A reporting solution that’s simple and intuitive, and gives you access to the insights you need quickly and easily:
Expand visibility and acquire new insights
Uncover bottlenecks, so that you can optimize your processes and gain efficiency
Ensure and audit compliance
Identify centers of excellence
Identify potential training opportunities
Ensure consistency between departments
Make decisions that are informed and data-driven
Drive your mission statement forward with data
Your data, your way
Standard reports are helpful. But what if you need to look at additional data, or look at the data in a different way? Start with a standard report and make a few changes to put the spotlight on strategic insights that might elude you without the fine-tuning that ReportBuilder offers.
With standard reports and customization options, there are essentially millions of reports available to you, giving you visibility into your data like never before. And there’s no need to rely on experts to get the reports you need. With ReportBuilder, you are the expert. Design it. Run it. Done!
Library of standard reports that can be used immediately, without modification to meet your basic needs such as compliance reporting.
Simple design process: from standard reports to custom reports in four easy steps. Of the millions of possibilities, create exactly the report you need – in moments.
Preview your report in real time, with real data, at every step of the process, so you know exactly what your report will look like.
Field selector presents relevant data columns to add to each standard report, to add meaning while maintaining the strategic integrity of the report.
Targeted filtering, sorting, and grouping allow you to pinpoint the data that matters to you.
Export data in a variety of formats to work with it outside the system.
Sharing with safeguards – data permissions allow you to decide who should see each report.
Take the stress and complexity out of managing a formal job classification system while ensuring compliance with position classification standards.
Leverage classification data by using position descriptions and templates to create consistent postings quickly and easily.
Manage classifications and templates via a title library, optionally importing a library of titles from any system of record.
Gain visibility into staffing levels and budget impact by seating and tracking incumbents.
Understand the requirements of each position – rather than the unique skills of the individual who currently occupies it – to ensure accurate, efficient, and successful applicant screening.
Determine when and by whom positions are created, modified, and approved, using customizable workflows to enforce process controls and automatically generate a defensible audit trail.
Build the power of your employment brand and create efficient processes while identifying and engaging the best talent available.
Preparing effective postings, managing requisitions, and screening applicants are complex and time-consuming tasks. The PeopleAdmin Suite brings efficiency and automation to these critical processes.
Create, publish and manage job postings online.
Create new postings from previous job descriptions or templates, and schedule posting open and close dates.
Create workflows that match your organization’s requirements and support multiple paths for various hiring scenarios.
Maintain a library of screening questions to easily identify minimum and preferred qualifications.
Customize the requisition process to ensure the proper approvals are secured and the process is followed.
Job Descriptions and Posting Templates
Understand and document current staff responsibilities to address compliance requirements and make future hiring easier and more accurate.
Maintain an approved library of posting templates to make new postings effective and easy to create.
Create or import your organization’s job descriptions to ensure requisitions and postings accurately reflect the position to be filled.
Branded Job Portal
Your employment website often forms job seekers’ first impression of your organization. Make sure potential candidates can easily locate and search your listings with a clean, professional, and easy-to-use job portal that matches the look and feel of your organization’s website.
Enable human resources and hiring managers to easily post new positions online.
Candidates search and apply for jobs and efficiently manage applications, résumés, and other documents.
Broaden your reach and ensure that your listings appear where top candidates are looking by using social media tools plus integrations with our job board partners.
Ensure that all applicants can successfully search and apply for jobs with an accessible applicant portal that complies with ADA, WCAG and section 508 guidelines.
Eliminate time-consuming and inconsistent applicant screening methods through our intelligent selection tools. PeopleAdmin’s screening methodology evaluates applicants on both subjective and objective criteria, ensuring that the best possible candidates are identified.
Create your own supplemental question bank to select the screening questions most applicable to each position.
Screening questions can help applicants self-select into the most appropriate jobs, and automatically eliminate less qualified applicants.
Automatically analyze answers to supplemental questions to identify qualified candidates.
Pre-qualify, assess, compare and rank candidates using data from both assessment results and supplemental screening questions.
Manage the influx of applications at all stages of the hiring process by automating screening, tracking and communication.
Prescreen candidates and route candidates marked for special handling with unique workflow rules.
Search your candidate database to identify candidates from previous recruitments.
Manage all communications to hiring managers, approvers and applicants through automated emails and an easy-to-use email editor.
Speed up hiring through automated applicant communication and online portfolio review.
Email applicants individually or in groups, from initial contact all the way through offer management.
Enable internal reviews by identifying appropriate reviewers for each posting.
Create guest user accounts for online applicant review – and still easily print applicant documents for offline review or audit purposes.
The hiring process doesn’t stop with selection of the right candidate. Making an offer and hiring a candidate can require additional steps, and delays can mean the loss of top candidates. PeopleAdmin helps you create an efficient process that ensures the hiring process continues smoothly.
Automate multiple approval steps to ensure offers are made in a timely manner.
Automatically document the submission and approval of salary and position changes.
Export the new hire data to HRIS systems through automated integrations.
When performance reviews reflect the organization’s overall goals and set relevant expectations, employees are happier, more successful, and more productive. But managers, employees, and HR departments alike dread the review process, with its cumbersome, confusing forms and complicated instructions. PeopleAdmin’s Performance Management simplifies and automates the performance review process, making it easy to implement, execute, and monitor.
Create formal review programs that best suit your organization, such as focal (e.g. Annual or quarterly), anniversary (e.g. hire date), and probationary reviews.
Automatically include the appropriate employees in review programs by setting eligibility rules based on factors such as organizational unit, position type, and start date.
Set start and end dates for each program, along with intermediate activities, to help proactively monitor progress, track resources and increase compliance.
Configure different evaluation forms across reviewer types to include individual and organizational goals, job duties and responsibilities, skills, and general questions. Ensure consistency by pushing objectives down through the organization and including objectives from previous forms.
Ensure a fair, consistent evaluation process using customizable scoring, weighting and calculation rules. Each factor is separately weighted to reflect the priorities of the organization and the individual.
Workflow and notifications help you maximize the benefits of program scheduling. Email reminders ensure timely response and automatically document milestones such as goal acknowledgement and certification of the final evaluation.
Capture every aspect of an employee’s performance, from manager ratings to comments from co-workers and the employee, as well as progress notes that sustain better communication over time, all accessed via a convenient employee portal.
Help managers gain a more complete picture of each employee with 360 (multi-rater) feedback and employee self-reviews. Configure multi-rater feedback to include ratings, comments, or both.
Allow feedback from co-reviewers if an employee has more than one supervisor. In matrixed reporting structures, co-reviewers’ feedback may carry the same weight, while in civil service organizations, a higher ranking supervisor’s ratings can be weighted more heavily.
Add progress notes and update goals throughout the year to help employees and managers keep track of events as they happen, instead of focusing only on recent activities.
Help employees and managers monitor open tasks via a simple, convenient, and confidential employee portal. Employees will have greater ownership over the review process and managers will appreciate the simple interface that guides even infrequent users through their tasks quickly.
Planning for critical activities such as training, mentoring and probationary reviews extends well past the traditional orientation. These relationship-building activities help extend the strong reputation and culture that organizations work so hard to promote during the recruitment and hiring phase.
Convert applicants to employees, then electronically deliver orientation documents and certify that materials have been reviewed.
Create, sequence, and assign onboarding tasks, selecting from your existing task list or creating new tasks as need.
Assign tasks to new and guest users as needed.
Track tasks throughout the process to ensure that onboarding is successfully completed.
Communicate with new employees and monitor their progress through the onboarding process, ensuring that your new hires quickly become productive, happy and successful employees.